How to Export Outlook items into a .pst File?

By TPS November 16, 2016 How To, Tech Tips

When we want to move our Outlook email messages, contacts, and calendar from one computer to another, or make a backup of Outlook contents, using Outlook Import and Export Wizard to export all messages to a .pst file is the easiest way to go about it.

First, make sure that you’re using a desktop version of Outlook. Here’s what the ribbon looks like in Outlook 2016 for desktop. The 2007, 2010, and 2013 versions of Outlook look similar, and we can use them to export, too.

Read more:- How to backup & restore wireless network profile in Windows

Now we will learn this process for all versions of Outlook in detail:

Outlook 2013 and 2016:

 1. At the top of the Outlook ribbon, choose File.

img1_16112016_0

 2. Choose Open & Export > Import/Export.

img2_16112016_0

 3. Choose the option Export to a file.

img3_16112016_0

4. Click Outlook Data File (.pst), and then click Next.

5. Select name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Make sure that the Include subfolders check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.

img4_16112016_0

6. Click Browse to select where to save the Outlook Data File (.pst). Type a file name, and then click OK to continue.

7. If we are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

8. Click Finish.

9. Outlook immediately begins export unless a new Outlook Data File (.pst) is created or a password-protected file is used.

  • If we’re creating an Outlook Data File (.pst), an optional password can help protect the file. When Create Outlook Data File dialog box appears, type password in the specified field, verify Password boxes, and click OK. In Outlook Data File Password dialog box, type the password, and click OK.
  • If we’re exporting to an existing Outlook Data File (.pst) that is password protected, in Outlook Data File Password dialog box, type password, and then click OK.

Now that the Outlook data is in a .pst file, it’s portable. For example, we can save the .pst file to One Drive, and then download it to the new computer. Or we can save it to a USB flash drive, plug the drive into the new computer, and then import the email, contacts, and calendar to Outlook.

Outlook 2010

 1. At the top of your Outlook ribbon, choose the File tab.

img5_16112016_0

2. Choose Options.

img6_16112016_0

3. In the Outlook Options box, choose Advanced.

img7_16112016_0

4. Under Export section, choose Export.

img8_16112016_0

5. Click Export to a file, and then click Next.

6. Click Outlook Data File (.pst), and then click Next.

7. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported information at a time.

Make sure that the ‘Include subfolders’ check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.

img9_16112016_0

8. Click Browse to select where we want to save the Outlook Data File (.pst) and to enter a file name. Click OK to continue.

NOTE:  If we have previously used the export feature, the previous folder location and file name appear. Make sure that we change the file name if we want to create a new file instead of overwriting existing file.

9. If we are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

10. Click

11. The export begins immediately unless a new Outlook Data File (.pst) is created or the export is to an existing file that is password protected.

  • If we are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and then click OK. In the Outlook Data File Password dialog box, enter the password, and then click OK.
  • If we are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then click OK.

Now that the Outlook data is in a .pst file, it’s portable. For example, we can save the .pst file to OneDrive, and then download it to the new computer. Or we can save it to a USB flash drive, plug the drive into the new computer, and then import the email, contacts, and calendar to Outlook.

Outlook 2007

 1. In Outlook 2007, at the top of the ribbon choose

img10_16112016_0

 2. Choose Import and Export.

img11_16112016_0

3. Select Export to a file, and then click Next.

img12_16112016_0

 4. Click Personal File Folder (.pst), and then click Next.

img13_16112016_0

5. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported information at a time.

Make sure that the Include subfolders check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.

img13_16112016_0

6. Click Browse to select where we want to save the Outlook Data File (.pst) and to enter a file name. Click OK to continue.

NOTE: – If we have previously used the export feature, the previous folder location and file name appear. Make sure that we change the file name if we want to create a new file instead of using the existing file.

7. If we are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

8. Click

9. The export begins immediately … unless we’re creating a new Outlook Data File (.pst) or we’re exporting is to an existing .pst file that is password protected. In    those cases we’ll get this dialog box:

img14_16112016_0

10. Choose OK if we don’t want to password protect our file. Otherwise:

  • If we want to password protect our .pst file, enter the password in the Password and Verify Password boxes, and then click OK. In the Outlook Data File Password dialog   box, enter the password, and then click OK.
  • If we are exporting to an existing Personal File Folder (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then click   OK.

Now that our Outlook data is in a .pst file, it’s portable. For example, we can save the .pst file to OneDrive, and then download it to the new computer. Or we can save it to a USB flash drive, plug the drive into the new computer, and then import the email, contacts, and calendar to Outlook.

Were these steps helpful? If so, please let us know in the comments section below. If they weren’t, and you’re still facing some trouble exporting your email, contacts, and calendar to a .pst file, then give us a call on our toll free number 866-765-6710 (US, Canada).

Comments

comments

Share This Post!

  • facebook
  • Google Plus
  • twitter
  • LinkedIn